“Management has been defined as a process of getting things done with the aim of achieving goals effectively and efficiently.” Explain briefly the three important terms used in this definition of management—process, effectiveness and efficiency. Answer: (b) the essence of management. Coordination is the essence of management. Coordination Meaning. Techniques 14. When all the functions are carried out properly then co-ordination will come by itself. Effective co-ordination of programmes tasks and functions of various departments of an organisation will be an inbuilt control technique, which takes care of effective implementation of plans. Everything you need to know about coordination. 4. Skilled workers are to be rewarded adequately. Objectives may overlap. One way or the other all of us have desires of what to do in the future like the three mentioned above. Every forecast is not cent percent perfect and accurate, due to some natural calamities like heavy rains, floods, droughts, earth quakes and certain abnormal changes in the behaviour of individuals and groups in organisation. Before publishing your Articles on this site, please read the following pages: 1. Jun 20,2020 - Coordination is the essence if management???how? Coordination can be defined as “Synchronization of efforts from the stand-point of time and the sequence of execution”. In other words, management cannot be accomplished without proper coordination and hence management has to concentrate its efforts on the establishment of coordination. 2. If an order for the supply of a particular variety of the goods has been booked and the raw materials to produce them are not available, there will be trouble. Management aims at coordination of activities: Coordination is the essence of management. “Coordination is the Essence of Management.” I.e. Direct personal communications bring about agreement on methods, actions and ultimate achievement. These officers iron out the barriers of smooth coordination. 2. The manager brings about this process as he performs the basic managerial functions of planning, organising, staffing, directing and controlling. Similar problem arises between functional managers at the same levels. An organisation is people. It is a by-product of good management. There should be a regular flow of information among various persons so that they are given required information for proper co- ordination. Koontz and O’Donnell, “It seems more accurate to regard co-ordination as the essence of managership for achievement of harmony of individual efforts towards the accomplishment of group goals is the purpose of management. 4. Contact among the three functional managers at an earlier stage would have made it possible to know whether the order could be executed. A well thought-out organisation will ultimately lead to co-ordination. Everybody should be free to express his option. It is a process which can be achieved through managerial functions. To the extent deviations from the standard are addressed and the performance is aligned to the target, there is co-ordination. An effective communication should be in place. According to them, coordination is a part of the managerial functions of planning, organizing, staffing, directing and controlling. It creates synthesis of interests. 3. Absence of coordination weakens the effect of authority-responsibility relationships in the organisation. In 10 years I need to save enough to retire. When production is planned with the consent of other concerned managers then co-ordination takes place at planning level. Coordination: The Essence of Management. Share with your friends. v. Management should provide opportunities for employees across the levels to attend training in the areas of leadership, team building coordination, etc. Hence, the chief executive has to coordinate not only functions and activities but also individuals performing different functions. Coordination — The Essence of Management • A manager has to perform five interrelated functions in the process of managing an organisation which is a system made up of different interlinked and interdependent subsystems. Features 6. It refers to bringing together the activities of an organization to achieve the objectives and goals of the business. Co-ordination is an effort to reach business goals by means of planning, organising, actuating and controlling various activities. 8. Essence of Management. 2. If the sales manager procures a huge order to be executed within a specified period of time without reference to the production manager or the buyer, it may turn out that the goods cannot be produced in quantities ordered within the specified time. It is accomplished by means of planning, organising, actuating and controlling.” The aim of co-ordination is to achieve better results and this may be done in different ways. To the extent rules, regulations, policies, procedures and programmes are clearly laid, there would be consistency in action. 5. (v) Co-ordination in Controlling: In Controlling, coordination is required. Lack of administrative and managerial skills and technique, on the part of executives and managers limits the degree of co-ordination in a business organisation. It is a process by which the manager achieves harmonious group effort and unity of action in the pursuit of a common purpose. Question 7. Coordination is the most important function of an organization. Coordination is the energy that connects all the other functions of management. My postulate is that this capability can be explained by the proper balance between coordination and collaboration, enabled by a co-operative desire. Add your answer and earn points. It is that force which unites the working and efforts of the people of the organisation towards the common objective of the organisation. Coordination of various functions between independent managers calls for a greater understanding between the departmental managers so that they may cooperate. (d) To avoid inconsistencies in priorities, objectives and policies which may adversely affect the realisation of overall objectives of the company. Uncertainties of future – The uncertainties of future pose a serious challenge to effective co-ordination. Copyright 10. He will direct in such a way that the achievement of overall organisational objectives is ensured. It is the common strand that runs through all actions such as production, purchase, finance and sales to assure perpetuity in the functioning of the establishment. He should ensure the right number of executives in various positions for proper performance of their functions. COORDINATION IS SOMETIMES CONSIDERED A … 5. Discussing the coordination is the essence of explain example, having knowledge about how to prevent this process. For example, if an engineering concern opens a new branch, its personnel department must be ready with personnel to run it. Coordination is a continuing process, something which must go on all the time. Too much centralisation or too much decentralization. Management is innovative: Management techniques are dynamic and innovative. Need 4. It is a process by which the manager achieves harmonious group effort and unity of action in the pursuit of a common purpose. Communication Action and Meaning was … My postulate is that this capability can be explained by the proper balance between coordination and collaboration, enabled by a co-operative desire. It also brings harmony in carrying out the different tasks and activities to achieve the organization’s objectives … (i) Planning needs co-ordination among main plan and sub-plans. (c) To complete the various activities of the enterprise as per planned schedule. Management is innovative Management techniques are dynamic and innovative. Individual interests are subordinated to the common interest more easily and effectively. Variation in Managerial Functions – Managerial functions are not static and constant. It binds the people of the organisation and their activities to ensure a smooth functioning of the work. Before publishing your articles on this site, please read the following pages: 1. 9. Without co-ordination, working cannot be harmonised. With growing sizes of the organizations and increasing complexities in their structure, planning even becomes more crucial. 1. For example, coordination is necessary between the sales manager, the works manager, the finance manager and the buyer, so that when the sales department is ready to sell the new product, the production department will be in a position to fill the orders, and the financial arrangements have been made so that the necessary funds are available to have the suitable raw materials, etc. The conflict between line and staff personnel can also be avoided through proper coordination of their efforts. If the authorities have not been properly delegated and responsibilities fixed, more conflicts and confusions may arise which limit the degree of co-ordination. No order to coordinate can achieve coordination. Administration and co-ordination are one and the same thing; one is not possible without the other. The main purposes which are sought to be realized through coordination are as follows: This can be done by the coordination only. According to McFarland “if job satisfaction are present, executives will tend to remain longer with the company. Hence it involves orderly arrangement of group effort. Coordination — the essence of management 1. Although for the success of any organisation co-ordination must exist between different departments, groups and activities. According to Mary Follett, planning stage is the ideal time to bring about co-ordination and they must see to it that various plans are properly interrelated. The co-ordination work of the manager will also become easy. Line authorities may prefer to cling to conservatism but staff officers may like to introduce an innovation. The classification of departments is very large at present. Therefore direct contact must begin in the very early stages of the process. This is due to well defined authorities and responsibilities. If other managers feel some difficulties then they will explain it and mutually accepted decisions will resolve the difference. i. Compartmentalization arising from lack of understanding. 7. The views of some of them are given here in order to know its exact nature. Co-ordination is needed to perform all the functions of management: a. Coordination is the essence of management as: 1. Answer. 9. 6. Co-ordination makes employees loyal and committed to enterprise which increases effectiveness and stability of the enterprise. Employees of each department perform their duties with a view to achieving common objectives collectively. Cooperation takes place in the organisation by ensuring harmonious relations among the peoples. Managers should have opportunities to get training in the area of leadership, coÂordination, planning, staffing and the like. In the process of organisation, the authority and responsibility of various persons is defined and even the relationship among different jobs is also specifically given. The personal contact is the most effective type of communication. Mary Parker Follet has enunciated the following fundamental principles of coordination: Coordination can be achieved by direct contact among the individuals concerned. The executives are of such a quality or are given such a training that they are able to co-operate and co-ordinate their efforts. When the manager gives clear instructions, motivates the employees, coaches them and mentors them, there will be greater co-ordination. Introduction to Coordination 2. It traverses the entire process of managing. This avoids misunderstanding or misrepresentation and the tasks are successfully implemented. Each Managerial function is an exercise contributing individually to coordination. (ii) In organising coordination is required between different resources of an organization and also between authority responsibility and accountability. It harmonizes, unifies and blends all activities and thus, ensures the achievement of predetermined objectives. Answer: (b) Coordination. The managers at all levels are concerned with achieving coordination while performing the functions of planning, organizing, staffing, directing and controlling. In the absence of co-ordination, administration will not be possible. The exercise of each managerial function involves co- ordination. By Coordination, we mean a path through which the group functions are linked up. When people in an organization is capable of independent and self-directed action and if their actions lie in different directions, coordination becomes difficult to achieve. Co-ordination ensures unity of direction through arranging spontaneous collaboration on the part of different departments. It is the common strand that runs through all actions such as production, purchase, finance and sales to assure perpetuity in the functioning of the establishment. Coordination is the function of management which ensures that different departments and groups work in sync. Essence of management: Coordination is not a separate function of management. Coordination is considered as the essence of management because of following reasons. 1. Sound Organisational Structure – Sound organisational structure are also known as a technique of the coordination. Explain.. Coordination and Planning: When a manager is performing the function of planning, coordination among various activities being performed by … The quality of coÂordination is the crucial factor in the survival of an organisation. Horizontal coordination refers to coordination between horizontal departments on the same level in the managerial hierarchy. (d) a social objective. From a practitioner’s perspective, the conceptualization provides a guideline for designing organizational interventions and IT artifacts. Co-ordination not improves the morale and job satisfaction of employees and improves the efficiency of operations. Coordination is not really a separate function of management but in fact it is the essence of management. By Coordination, we mean a path through which the group functions are linked up. Coordination: The Essence of Management: Coordination brings unity of action and integrates different activities of organisation. Where right men are appointed for the right job, co-ordination can be achieved with ease. Example: Google mangers coordinate through these function to achieve the organisation. These elements help to explain how social realities are created through conversation and further applications and models listed below. It is that force which unites the working and efforts of the people of the organisation towards the common objective of the organisation. 2. Depending upon how we define coordination, I would have to say it can be the essence of management. Coordination … Moreover, there are good human relations because the authority-responsibility relationships are clear. But, now a days, the enterprise is divided into the following departments – purchase, production, sales, finance, account, personnel, research and development, public relations and the like. (iii) Lower level requires coordination to integrate the activities of workers towards achievement of organisational objectives. Coordination is the base or primary function of every manager because various departments of an organisation are working independently and there is need to relate and integrate their activities. Co-ordination is the Essence of Management "Co-ordination is the Essence of Management." Coordination is the orderly synchronization of functions of various departments for achieving organizational goals. If each individual is allowed to perform his own function efficiently without taking note of the connected function performed by another individual, there will result a chaos in the organisation. A number of authors have defined co-ordination differently. (i) At top level co-ordination is needed to synchronise the activities of the organisation for achieving overall goals of the firm. Discuss the Plans are not just desires, they are desires su… Objectives 5. cooperation and coordination has been discussed at the end of video. And when you have plans you tend to succeed more. The plans of different departments or sections will be co-ordinated to prepare a plan for the whole organisation. The management should encourage the employees to have friendly relationship with others. Management should provide common direction to its employees. It should be performed right from the planning stage to the controlling stage. Coordination – Essence of Coordination in Management. This is a self-control technique. (iv) In directing function coordination is required between superior and subordinates, between orders, instructions, guidelines and suggestions etc. Share Your Word File Answer. 6. Privacy Policy3. Managers coordinate human and non-human resources, internal and external organisational environment, while carrying out the managerial functions of planning, organising, staffing, directing and controlling. Aims 11. Steps for Effective Coordination 16. Managerial Functions: Basic Functions That Should Be Performed By a Manger. Coordination is a creative force which makes possible a total result which is greater than the sum of individual achievements. Steps 13. George R. Terry and Theo Haimann consider coordination as a permeating function of management passing through the managerial functions of planning, organizing, staffing, directing and controlling. 1. It is like a thread of garland, flowers of which are different managerial functions. (e) To avoid interruptions in operations due to reasons such as delay in the supply of materials, tools or vague directions or omissions or wrong allocation of duties etc. Ralph C. Davis looks upon coordination primarily as a vital phase of controlling. These create obstacles in successful co-ordination. It is an effort to ensure the objections of the business with minimum friction and maximum co-ordination among various segments of the business. This form of ongoing communication to reach a goal, tracking activities toward the goal and then subsequent decisions about what to do is the essence of management coordination. This happens because through coordination, duplication of efforts is prevented and the time and energy thus saved are better utilized in more creative tasks. Therefore, there is unity of action among the employees, groups, and departments. CoÂordination promotes efficiency, unity of command, team spirit, subordinates, individual interests of general interests of the enterprise, boost to good relations and enhancement of employee morale. History and orientation. By Coordination, we mean a path through which the group functions are linked up. Coordination is one of the key managerial functions and thus applies to all aspects of the organization: Economy and Finance, Informatics, Quality, Human Resources, Logistics and Transport, Organizational Management, Marketing, Services and Production.. Continuity of activities from the stage of planning through the life span of the organisation, dynamism of leaders and workers to adopt themselves to change in internal and external environment, flexible operations, simple organisational structure to rearrange the tasks and activities which are similar or dissimilar, clear-cut objectives that are to be properly understood by managers and employees as well, defining clearly the authority and responsibility to minimise conflicts, violations etc., effective communication system throughout the organisation to develop harmonious relationship amongst workers and effective leadership and supervision are the other principles of effective co-ordination. the national capacity for the management of the environment; AND WHEREAS the environment constitutes the foundation of national economic, … A well co-ordinated organisation can attract, retain and utilise better personnel and improve human relations by reconciling individual and organisational objectives. 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